Page Comparison

The default value for forms is Anyone (login not required) and for workflows is Authenticated Users (login required). The designer can select one of the following choices to specify form/workflow visibility. 

• Anyone (login not required) - anyone can use it even if they are not logged in. A form/workflow made public this way is accessible to anyone with the form/workflow's URL. The other options have higher levels of security. See form security for details.
• Authenticated Users (login required) - the form is usable to anyone who has an account (username/password) and is logged in to your tenant. 
• Designers/Owner Only - only the designer user who created the form/workflow (owner) can use it. They must be logged into .

• Custom - The designer may configure selected users and/or roles (i.e. users with these roles) to have runtime access to the form. Users and Roles can be selected via an editable combo-box control. As the user types,  will try to find any roles and users in the tenant that contain the typed string. Up to 5 matches are displayed below the combo box. Selecting a role/user from the dropdown inserts the selection into the list. 
  

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  The owning designer always has access to the form/workflow, even when Custom permissions are used.

Click Submit or continue with the next option in the Access Control wizard. 

User Experience

Users who have "Who can start the form/workflow" access will see the form/workflow and be able to fill it out when it is shared with them (e.g. via a share link, Space, or embedded in a website.) If the permission is set to authenticated users and/or roles, the user must be logged in to see the form/workflow.

Users who are not logged in and trying to access a form/workflow with "Who can start the form/workflow" permission set to all or custom authenticated users will be prompted to log in.

Logged in users who do not have "Who can start the form/workflow" access will see an error message when they try to access the form: "Error Access Denied. Authentication required. Are you trying to access a private form or workflow?" This error will never be shown when this permission is set to Anyone (login not required).

Public forms that include the save/load feature or digital signatures will prompt the user with the login screen when they click to save or sign. These features require a login.