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The Lock sign means that the next person in the workflow can not remove the signature and edit the signed data. A good use case is an employee performance review where the manager starts the form, and signs the review, and sends it to the employee. You would check Lock sign so the employee cannot unsign and edit the data entered by the manager.
The Must sign property makes the signature required. With Must sign, a form cannot be submitted or a workflow is not sent to the next person until the signature is added.Checking Must sign will disable the None Required option from the Signature dropdown and automatically selects Text/Signature Image. You can change the Signature dropdown to Wet Signature.
Sections that are hidden/not hidden via a rule or the Visible property in the designer, behave as stated below with respect to Must Sign:
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- When used in a standalone form or the first step of a public workflow, the user must be logged into in order to sign the section.
When used in a Workflow Step, this type of signature will authenticate the signer based on the Workflow Step assignment.
If the Workflow Step is assigned to a Usera User, that person must login to perform the step and sign the section.
If the Workflow Step is assigned to an Email address, when the anonymous user clicks to sign they will be prompted to enter the correct email address along with their first and last name to authenticate.
Note Email Authentication does not work in workflows embedded in Confluence. This is because the user must login to Confluence to complete the task.
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