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Licensing is based on the number of users who can simultaneously log into the form server. A DocuPhase user is anyone that is authenticated to DocuPhase for the purpose of:
Designing a form
Digitally signing the form (DocuPhase needs to know who the user is in order to generate a signature)
Participating in a workflow (DocuPhase needs to know who the user is in order to display a task list)
Submitting a form that requires authentication to access
Access the audit trail (identifying the submitter, for example) and part of the audit trail history
Using an external security manager (LDAP/Active Directory, for example) with Single Sign On (SSO)
Consider the Types of Users in your organization when purchasing a DocuPhase license.
Entering your License Key (in-house)
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The types of users in your organization may affect the DocuPhase License that you purchase. Refer to the definitions below.
Concurrent Users
Concurrent users are DocuPhase users that are logged in to DocuPhase simultaneously. Generally, for Intranet forms/workflows you want to calculate how many users will concurrently be accessing the forms, since in most cases, on an Intranet, people want to know who is submitting the form. For Extranet forms, you generally do not have authenticated users. For instance, a 10-concurrent user license means 10 users can be logged in simultaneously to DocuPhase.
Named Users
Licenses can be purchased for a maximum number of users. This type of license is only available for DocuPhase tenants configured with the Default Security Manager. A Named User license controls the number of users the superuser (in-house) or tenant admin can create across all tenants
The number of Named Users shows in the Server Configuration screens accessible to the on premise superadmin and the tenant admin.
Anonymous Users
These are users that don't need an account in DocuPhase and also aren't involved in any of the items described above. Anonymous users do NOT count as DocuPhase users and therefore are not limited by the license. Common examples are filling out a survey or a contact form.
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DocuPhase also offers Unlimited user licenses. |