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Currently, only the forms designer can view/edit/delete form submissons.  v5.0 and later allows the form designer to grant access to non-designer and other users via access control. For Example, you are a from desinger designer in the Human Resource department of a company. You have designed an Expense Statement form to be submitted by employees for monetary reimbursement.  It has come to your attention that employees in the payroll department might need to view the Expense Report submissions also. You can use the Access Control feature to allow other users or groups to view the Expense Report form submissons. Editing/deleting the form submissions is restricted to the form designer only at this time.

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Access control can be granted to specific  users or roles. Click on the  icon to create/edit the ACL records for the Expense Form. The Access Control list screen has two sections titled ACLEntry and ACLENtry ACLEntry roles.  

  • Click on the User dropdown in the ACLEntry section to grant a specific user permission to view the Expense Report submissions. The Permisson  dropdown shows a blank or submisson_view option at this time. Choose submisson_view to give the user the access to view the Expense Form submissionst. Repeat for all users requiring permission to view the form submissions. 

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  • Click on the Role dropdown in the ACLEntry Role section to grant all users with a specific role permission to view the Expense Report submissions. The Permisson  dropdown shows a blank or submisson_view option at this time. Choose submisson_view to give the user with the assigned role the access to view the Expense Form submissions. Repeat for all roles requiring permission to view the form submissions. 

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Once access control has been granted to the specified  user or role, the Shared Item screen will display on the Home Page. The user can view the form submissons by clicking on the the Submissions Image Modified Submissions icon icon.