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Custom Messages
The Workflow Design Wizard will also automatically customize the Task Information, History, and Pending messages and Task Notification based on the type of step and assignment you chose.
Task Information
The Task Information message is set to either “{flow.name} requires (approval | processing)” depending on if an approval step or non-approval step.
History Message
The History Message is set to either “{flow.name} (approved | processed) by {subject.first.name} {subject.last.name}” depending on if an approval step or non-approval step.
Pending Message
The Pending Message is only set if the following step is assigned.
Assigned to email: Set to “The {flow.name} was sent to <email> for (approval | processing). An email notification has been sent.” depending on if an approval step or non-approval step.
Assigned to user: Set to “The {flow.name} was sent to user: <user> for (approval | processing). An email notification has been sent.” depending on if an approval step or non-approval step.
Assigned to roles: Set to “The {flow.name} was sent to role(s): <abbreviated_list_of_roles...> for (approval | processing). An email notification has been sent.” depending on if an approval step or non-approval step.
No assignment: Set to “The {flow.name} request was submitted for (approval | processing).” depending on if an approval step or non-approval step.
Task Notification Email
The Task Notification Email Subject is set to either “(Approval | Further Processing) needed for {flow.name} ” depending on if an approval step or non-approval step. The Task Notification email message is set based on the assignment.
If assignment is to either role or user or none: Set Task Notification email message to either “(Your approval | Further Processing) is needed for a {flow.name} .<br/><br/>You can access the {flow.name} via <a href="{task.list.url}">your task list</a>.” depending on if an approval step or non-approval step.
If assignment is to email: Set Task Notification email message to either “(Your approval | Further Processing) is needed for a {flow.name} .<br/><br/>You can access your task for the {flow.name} by clicking <a href=\\"'{task.perform.url}' ">this link</a>.” depending on if an approval step or non-approval step.