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1. Login as a designer user or your production account if the form is deployed.
2. Navigate to the Forms Home Page.

3. Add the Product Name control in your form to the Searchable Fields list using the Setup Searchable Fields wizard.

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   title Click here to to see how to do that.
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4. Follow these steps to run the Refresh Searchable Fields process.
   1. Click the Refresh icon for the form you want to update.
   2. Information about previously run Refresh processes for the form display in a table.
      
      
      
      
      • Starting and Ending date/Time of the process
      • Status of the process - completed/failed/stopped
      • The user id and name of the process initiator
      • A description providing the Application/Form Name
        
        
   3. Click the icon to start the Refresh Process.
      
      
      
      
   4. Click Submit.
   5. The message "Index batch was successfully started" displays and the submitted process shows in the Refresh Process list table.
      
      
      
      
   6. Click the  Refresh icon to update the table with the most recent information.
      
      

Once the Refresh Searchable Fields process for the form is completed, the Product control and the associated data displays as a column in the Submissions Table.

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The Refresh Process can be stopped or abandoned once started.

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1. Click the Stop icon .
   
   
   
   
   
2. Click Ok to confirm.
   
   
   
   
3. When the process is stopped, the status column will update.
   
   

Restarting a Stopped

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Refresh Searchable Fields Process

When the Refresh process runs, tables that store the state of the process are created in the frevvo database. By default, if a process were to fail or be stopped, starting it again would restart the failed/stopped job from where it failed/stopped.

To restart a Stopped/Failed refresh process, simply start the batch job again with same tenant and it will resume the last stopped job. 

To prevent the last stopped job from restarting, change the status to Abandoned.

Abandoning the

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Refresh Searchable Fields Process

The Refresh Searchable Fields process can be abandoned if it is not in the STARTING or STARTED state. The process must be stopped to mark it as abandoned. This prevents it from being restarted. You may want to abandon a batch job if it failed and restarting it would result in another failure. Abandoning the batch job allows you to start over again with a new process.

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