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Form submissions can be viewed directly in your Confluence page. By default, the designer who created the form/workflow can view/edit submissions. If you want non-designer users to have the ability to view/edit submissions, verify the following:
- Those users are assigned the view/edit permission in the Access Control list for the form/workflow.
Adding Submissions to a Confluence Page
To add Submissions to any page, select the Submissions menu item. This menu item is available only when the Confluence add-on is correctly installed and configured and you are logged in to Confluence as a user with the appropriate permissions.
The Add Menu in Confluence 4.x is shown in the image below:
The Add Menu in Confluence v5 has changed. Click on the Tools Menu then select Add Submissions from the menu choices.
The Add Submissions page displays. Select a form or workflow from the dropdown and click "Add".
The submissions view will be added to your Confluence page. Submissions are displayed in a table view. Default columns and any fields in your form/workflow that have been setup as Searchable Fields display as columns in the table. Columns can be hidden from the table view. Submissions can be searched by form fields. For example, if you are looking for a Vacation Request from employee David Russel it can be located by specifying the Name field in the form/workflow and entering the text "David Russell" in the value column in the Submissions Filter section of the screen. Double click on any submission to view all of the data.
Please refer to Viewing Form Submissions in the documentation for a full description of all the features.
Downloading Form Submissions to a CSV file
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Click the Download button above the graph to download the submissions csv file.
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Open the csv file in Excel. .
Refer to Viewing Submissions in Excel for information about the legacy Export to Excel feature and to the Download Submissions to CSV file feature topic to review the details about the csv download.
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Tasks can be searched by fields from your forms/workflows that have been set up as Searchable Fields. For example, if you are looking for a Vacation Request from employee William Reynolds, simply select the Name field from the Fields dropdown and enter the text "William Reynolds" in the value column of the Filter Form/Workflow by data table.
Please refer to Searching the Task List in the documentation for a full description of the feature.
Creating Workflows
Add a Workflow
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- Navigate to the Test Submissions page.
- You can only view submissions if this designer user was assigned the view permission in the Access Control list for the form/workflow.
Viewing the Task List
- Navigate to the Test Tasks page.
- You will see the task list for the current user.
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- Navigate to the Test Submissions page.
- You can only view submissions if this user has been assigned the view permission in the Access Control list for the form/workflow.
Viewing the Task List
- Navigate to the Test Tasks page.
- You will see the task list for the current user.
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Logout of Confluence and do not login. This assumes that you have enabled anonymous access in Confluence. Forms and workflows must have visibility set to "public" in order to be used anonymously. See the chapter on Making a Form or Workflow Public. If your form/workflow is not set to public the anonymous user will see the following error in the page:
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- Navigate to the Test Submissions page.
- You cannot view submissions since you ar enot are not logged in.
Viewing the Task List
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