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The Task List is an electronic listing of workflow tasks that require a user's attention. It is similar to an email Inbox. Users must log in to to access their task list. Tasks display in a small area on the left side of the screen. Clicking on an icon to perform a task related function will display any associated screens to the right or below the task list depending on it's state. See images below. Selected tasks will display with a blue background. Updates to the task list occur automatically every five minutes and an icon is provided to manually refresh the list.  Desktop/Tablet View of the Task List |
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Quick View does not lock the task. |
Let's consider a Leave Approval workflow with two activities: the first step is a form which collects the pertinent information about the Leave request - employee name, starting date and duration of leave, etc. This step is filled out by any employee requesting a leave. The second step is a form that has a section named Manager Approval with a text area control for comments. The designer has setup the Quick View feature for this step in the flow and assigned the role of manager to it. When a manager clicks on the Quick view icon, the Manager step displays as shown:.
You will see the following on the Quick View Screen:
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To lock/unlock a task on the iPhone, touch the Edit button on the Task List. |
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Check the checkbox that appears to the left of the task. Touch Lock to lock the task or Unlock to unlock the task. This checkbox is not available for Saved Forms/Flows. |
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The green dot displays when the task is locked. |
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Modify a Task
Tenant/flow admins and designer users have special modify permissions. They can:
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The tenant/flow admin clicks the 
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Image Addedicon to move this saved form to a different user's task list by selecting a user entering the user id of the the person you want to assign it to from the "Assign to a different user" dropdown, putting a message in Reason input and clicking . Type a username in that field and all users beginning with the letter you have entered appear as dropdown choices. Enter the reason for the reassignment in the Reason field and click submit. In the image below the flow admin, Jerry has selected the username 'm1'.
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The tenant/flow admin can also move a saved form or any saved or pending flow to one or more roles. In the example above imagine that the user 'm1' is also unavailable. The tenant/flow admin can again search for the loan application form saved by Sally and again click modify but this time select a role from the "Assign to a different role" dropdown. Click the plus icon to select multiple roles. Now the saved form will appear on the task list of all users that have that role(s).
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