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Scroll to the bottom of the Data Tab to see all attachments uploaded to the form submission. If you selected Save PDF for this form in the form designer, you will also see an attachment named <form name>.pdf. This is an image of your form exactly how the user saw it when they filled it in and submitted it to you.The image below also show W4-pdf and the I-9.pdf attachments. These are additional Pixel Perfect PDFs generated for the Employee's Withholding Allowance Certificate and the Employment Eligibility Verification federal forms. Click the links on the Data Tab to view the PDFs or attachments.
Two of the attachments are Wet Signature images. You can also see the signature information by clicking on the Signature tab. The signature images can be downloaded from the Data or Signature tabs of the form submission. There you will find information about any digital signatures that were stored with the form. See Electronic Signatures for more information.
You can find information about implementing a work-around that will allow international characters in submission PDFs here.
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Selecting zip as the Restricted/Mime type, uploading a zipfile and submitting the form may exhibit some unexpected behavior when downloading the zipfile from the submission if you are using IE9+ as your browser. Clicking on the attachment in the submission repository does not save the uploaded zipfile as a zipfile. Instead, it will save it as a file named Upload91. As a workaround, you can open the file using winrar.exe and then save it or simply use right click and and select the 'save as' option. |
Currently the theme for submission pdfs depends on where the last activity is submitted. For Example, If the first activity in a flow is submitted from a space with the Nouveau Blue theme and the second activity is performed directly from a Task List outside the space, the submission PDF renders in the Nouveau theme which is the default theme for the Task List uses. If the last activity in a flow is submitted from a space, the submission pdf renders in the space's theme.
Viewing XML Documents
always stores your form data as XML documents. To view the XML data, click the Documents tab in the Submission Details panel.
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Dates will be stored in the YYYY-MM-DD format and time values will all be converted to a canonical UTC timezone in the XML document. Date/Time values will be converted to the XML standard YYYY-MM-DDTHH:MM:SSZ.
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You will see the time values in the submission converted to UTC time represented by the (Z) or the UTC offset. For example: 10:30 browser time EDT is equal to 14:30Z or 10:30+4:00. Both are correctly formatted UTC values. The Z specifies UTC and the +4:00 is an example of the UTC offset. |
Submission Errors
If your submission had an error, you'll see an icon in the Err column in the submissions list. Hover over the icon to get information about the error.
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To get more information, double-click on the submission to view its details, and again hover over the icon.
If you have a flow that has a mapped PDF with a severe mapping error such as (Invalid E-form field), the flow will submit and the pdf is generated. The submission is marked in error with a icon in the Submissons table. You will see the error: "One or more generated PDF forms generated with mapping errors. Some information may be missing." on the submission.
Editing Submissions
Submissions can be edited easily by clicking the form name rendered as a clickable URL on the submissions. Only the designer user that created the form/flow can edit submissions. In this image below click on "Order" to edit the submission.
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When you click submit on the form the data in submission repository with be updated with the new data. If the form properties are set to save a Pdf then the Pdf will also be replaced. You must perform a refresh to see the updated information for Saved/Key fields for forms/flow on the Data tab after editing a submission.
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If the current version of the form is different then when the data you're editing was originally submitted then some of the data may not be visible. For example if your form contained a field for "detailed description", and the current version of your form no longer has that field as the designer removed it, then the detailed description data will exist but will not be visible/editable. |
Previous releases of only allowed the form designer to edit the form in the ' submission UI page. Out of the box editable access to The designer can grant a non-designer can now be granted by the designer. See Access Control for the detailspermission to view submissions via the Access Control feature. It is also possible to build your own application that enables editable access to non-designers using the Data API.
Online users can edit submissions by default. The frevvo.submission.edit.link configuration configuration property can be modified in the <frevvo-home>/WEB-INF/web.xml file to disable/enable editing submissons for In-house users. The web.xml file must be unzipped from the frevvo.war before it can be edited. See Installation Tasks for the details.
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Click the Excel icon at the top of the table to view the submission results in Excel. The spreadsheet reflects the submissions that are displayed in the table (filtered by date).
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Selecting the Excel export feature when viewing submissions from the Shared Items tab (inside or outside of a space) on an IOS device (iPad,iPhone), may have to install an application to edit and save .xls files. This requirement is browser specific. |
Repeating Data
Forms containing repeat controls will generate multiple rows in the exported Excel worksheet for each form submission -- one row for the submissions itself plus one row for each repeat item added and filled on the form. The Excel workbook groups the data for each submissions. Thus initially it may appear that there is only a single row of data in your workbook with a "..." displayed for the repeating item. Simply click the "+" in the far left-hand side of each row to expand the group and view all your repeating data.
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Click the "+" to expand the group and see all repeating data.
You should be aware that the table control in a form defaults to three rows. If you only fill in 2 rows, the third row is still part of the submission. The export to Excel shows a blank row in the resulting spreadsheet.
If you remove the empty row from the table in the form by clicking the icon before submitting, the empty row will not display.
Columns added to the Submission Table will not show in the Excel spreadsheet. See Submission Table for information about how to add a column. For Example:, adding the form ID column to the Submission Table will not put a Form ID column in the Excel spreadsheet. This is as designed.
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