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Searchable Fields are controls in your form/flow used as search criteria for submissions and tasks. It is up to the form/flow designer to designate which controls should be set up as Searchable fields. Forms/flows can be a work in progess - requirements change over time. What happens if you need to add or delete Searchable fields and you want your previous submissions to reflect your changes? includes a web app (insight.war) that contains a batch process to extract all the latest submissions from and create Insight Server documents for them. Indexed submission data is stored in <frevvo-home>\data\solr directory and is needed for the Reports feature and Submission and Task searches. This web app is embedded in the <frevvo-home>\tomcat\webapps\frevvo .war file in the tomcat bundle.
Searchable fields can be refreshed for:
- All forms/flows in all tenants or a specific tenant - must be initiated by the frevvo Cloud or customer in-house superuser administrator. Cloud customers must contact frevvo to request a refresh of Searchable fields for your entire tenant. frevvo will run the Refresh process during a time when your users are NOT using .
- An individual form or flow - can be initiated by Designers (owners), Tenant Admins or any designer user given permission to edit forms/flows for a Cloud or in-house installation. If refreshing production forms or flows, run the job during a time period when the forms or flows are not being used.
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The in-house superuser or the tenant admin can also initiate a refresh for a particular form/flow. See Admin Initiation of Refresh for a particular form or flow for the details.
Start the Refresh Searchable Fields Process
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When the Refresh process runs, tables that store the state of the job are created in the frevvo database. By default, if a job were to fail or be stopped, starting the job again would restart the failed/stopped job from where it failed/stopped.
To restart a Stopped/Failed batch job, simply start the batch job again with same tenant and it will resume the last stopped job.
To prevent the last stopped job from restarting, change the status to Abandoned.
Abandoning the Insight Data Batch Process
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When you stop a batch process, you will notice Stop and Abandon columns in the row in the table for the process that was started. To abandon the job:
- Stop the Refresh Searchable Fields Process
- Click the
Abandon icon in the row in the Abandon column for the process you want to prevent from restarting.
- Click Ok to confirm.
- The Refresh Job Status screen will update.
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When the Tenant Admin clicks the icon, the list of Refresh Searchable Fields processes that were run for the tenant and for specific forms/flows displays in the table. The Tenant Admin has the ability to stop/abandon a process but they cannot initiate a refresh for the entire tenant.
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The web app that runs the Refresh Searchable Fields process (insight.war) and it's configuration file (insight.xml) are embedded in the frevvo.war . In(unpacked in v9.0.11+ in <frevvo home>\tomcat\webapps\frevvo.) In-house customers will not see the insight.war in the <frevvo-home>\tomcat\conf\webapps directory or the insight.xml files in the <frevvo-home>\tomcat\conf\catalina\localhost directory if you are using the frevvo tomcat bundle. Log messages formerly in the insight logfiles are now captured in the <frevvo-home>\tomcat\logs\frevvo.YYYY-MM-DD file. Default Configuration properties for the Insight Server are now located in the <frevvo-home>\tomcat\conf\frevvo-config.properties file.
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