This feature applies only to on-premise On Premise customers.
The superuser server admin has the ability permanently delete soft-deleted submissions using the Purge Submissions page. This feature promotes compliance with security and privacy standards, specifically GDPR, that require support for permanent removal (Right of Erasure). Additionally, it can help customers maintain their frevvo database at a manageable size.
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The + icon allows user to initiate a new purge submissions process and refresh icon is to update the table with most recent information. When user click on + icon, it opens the “Start Purging Submissions” screen and clicking the Submit button on the screen actually start the process.. Select whether you'd like to delete old submissions or all deleted submissions.
If you select "All deleted submissions", clicking Submit begins the process
Selecting "Old submissions" displays two additional fields. Enter the minimum age of submissions you want to delete. For example, enter 90 to delete all submission older than 90 days. Check I agree to confirm that you want to delete these submissions. This process purges all submissions older than the Minimum Age, from all forms/workflows in all tenants, whether or not they were deleted in the Submissions page.
The relevant tables with records to be hard deleted for a soft deleted form submission are:
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formsubmissiontype
controlsubmissiontype
activitysubmissiontype
On successful completion of the Purge Submissions process, you may still need to manually optimize your database tables in order to reclaim space. Please consult your database's documentation for instructions to do so.