Creating Roles

With  built-in security manager, a tenant admin can create and manage roles directly in a tenant; roles are commonly used in work flows and for digital signatures. See the Manage Roles topic for instructions on creating and managing roles.

With the LDAP Security Manager or Delegating Security Manager, groups are the equivalent of the roles created in tenants that use the built-in security manager. Please refer to the documentation for those security managers for information about creating users and groups (roles).

Creating Users

With ' built-in security manager, a tenant admin can create and manage users directly in a  tenant. See the Manage Users topic for instructions on creating and managing users.

With the LDAP Security Manager or Delegating Security Manager, users and groups (which are equivalent to  roles) are defined outside of .

Using Roles & Users

If you use LDAP Security Manager, please refer to your LDAP documentation, the Working with LDAP page, and LDAP Use Cases for information about using roles and users.

Security Manager Configuration

 has a built-in security manager that allows you to create users and roles directly in your  tenant.  also supports a LDAP Security Manager that pulls users and groups from your external Active Directory or Open LDAP system.

Access Control for Shared Item Users or Roles

Permission to view form submissons can be granted to specific  users or roles. Click on the  icon on the Forms Home Page to create/edit the Access Control List for a form. The Access Control list screen has two sections: ACLEntry and ACLEntry roles.  

• Click on the User dropdown in the ACLEntry section to grant a specific user permission to view the form submissions. Choose a user from the displayed list of the current users in the tenant. The Permisson dropdown shows a blank or submisson_view option at this time. Choose submisson_view and click the Submit button. The message "ACL was successfully saved" will display when the screen is submitted. Repeat for all users requiring permission to view the form submissions.

• Click on the Role dropdown in the ACLEntry Role section to grant users with a specific  role permission to view the form submissions. Choose a role from the displayed list of roles in the tenant.  The Permission  dropdown shows a blank or submisson_view option at this time. Choose submisson_view. Repeat for all roles requiring permission to view the form submissions. The message "ACL was successfully saved" will display when the screen is submitted.

• Click on the  icon to add another ACLEntry or ACLEntry Role section.  

The Online version of  lists an additional permisson in the dropdowns, SUBMISSION_EDIT. A user or a user with a specified role given this permisison can edit the form submissions.  The SUBMISSION_EDIT permission is not currently available in the downloaded version of .

Shared Forms

The Shared Item screen will display on the Home Page of any  user or a user with a specified role that has been granted the access to view the form submissions via the Access Control list. Click on the Submissions  icon to view the form submissions.