The default value for forms is Anyone (login not required) while and for workflows default to is Authenticated Users (login required). The choices for designer can select one of the following choices to specify form/workflow visibility are:. 

• Anyone (login not required) - anyone can use it even if they are not logged in. A form/workflow made public this way is accessible to anyone with the form/workflow's URL. The other options have higher levels of security. See form security for details.
• Authenticated Users (login required) - the form is usable to anyone who has an account (username/password) and is logged in to your tenant. 
• Designers/Owner Only - only the designer user who created the form/workflow (owner) can edit, test or use the formuse it. They must be logged into frevvo.

• Custom - The

  owning designer always has access to the form/workflow. Additionally, the

  designer may configure selected users and/or roles (i.e. users with these roles) to have runtime access to the form.

  Use this option to auto-start workflows programmatically.
  

• Users and Roles can be selected via an editable combo-box control. As the user types,

•  frevvo will try to find any roles and users in the tenant that contain the typed string. Up to 5 matches are displayed below the combo box.

• Selecting a role/user from the dropdown inserts the selection into the list. 
  

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  The owning designer always has access to the form/workflow, even when Custom permissions are used.

  
  

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Click Submit or continue with the next option in the Access Control wizard. 

Here is an Expense Report that can be used by anyone in the tenant with the role of Employee, Manager or Accounting, the user id of the Reviewer and the user Sue. Notice the Reviewer role is encased between curly braces. This is an example of a control template. Templates are like variables in your form that will be evaluated at runtime and replaced with the actual values entered. For templates to work, there must be a control in your form with the name given inside the curly braces.

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The user, Jack, who has the role of frevvo.Publisher, is not a Reviewer for anyone in the company and of course, is not Sue, will be denied access to the form. He will see this error:

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You can publish any form/workflow regardless of whether it can be started by Anyone (No login required) or just the Designer/Owner. If Designer/Owner Only is selected, the person who created it or any user given the Who can edit the form/workflow permission can edit it or test it. It is possible for more than one designer to collaborate on forms/workflows in development if the form/workflow owner (the designer that created the form/workflow) gives this permission to other designers. However, if one designer is working on the form, other designers will be denied access. Form/workflow owners can also designate the Who can view submissions or Who can edit submissions permissions to other users so two or more people may view/edit submissions at the same time.