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The Guided Designer Settings mode displays the Properties the frevvo Properties Wizard, where you can configure form/workflow settings, the user experience, and what happens to submissions and data. Form and Workflow Settings are very similar, but some tab names will reflect either "form" or "workflow" respectively. Additional property differences are outlined in the sections below.
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- If you are working on several tabs at one time, you can navigate to other tabs and make changes there. Your changes are temporarily saved while you switch between forms, or even between the Settings tab and other Guided Designer modes (Workflow, Form(s), Rules, PDF Mapping). Click Save
to permanent permanently save your changes.
- will frevvo will validate the Property Settings when you select a different Guided Designer mode or use any of the Save options (Save, Save and close, Save and test). If a property value is invalid, the tab(s) will not close and a message will display telling the designer that there are corrections to be made before saving. CLOSE returns you to the current tab if there is a validation error. Otherwise, another invalid tab will be auto selected (starting from left to right) if another tab needs attention. Tab labels with invalid entries display in red. DISCARD & CLOSE dismisses your changes and returns you to the current tab. You can now navigate elsewhere.
- Hover over any field on the Properties tabs to see a helpful hint providing information about the property. Some fields contain instructions to guide you.
- Clicking on the
down arrow for a property shows an unfiltered list of choices applicable to that property. For some properties, you may see templatized controls from your workflow and workflow/special templates provided in frevvo. In some cases, you can type ahead to narrow down the list. Use the up/down arrows, the Enter key or click an option with your mouse to select an option. Use the Backspace, Delete or click the x on a selected property to delete it. - Typing a opening curly brace into some fields, followed by the name of a control, show a list of the fields in your workflow that match the entered text and will be added to the field as a control template.
- On some tabs, you may have to slide the
toggle to the right to turn on a feature.
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Navigation
(Workflow Settings only)
can frevvo can automatically generate and display a navigation toolbar for your workflow which users can use to navigate back and forth between workflow steps. There are four available options:
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Let's consider a Job Application workflow with the following requirements:
Workflow Designer
The image shows an example of a possible screenflow design:
Use ModeAnonymous screenflow users return to a previous step by clicking on the Navigation Toolbar..
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The default value for the Element Name property is form for newly created forms as well as workflows. The root element name in the submission xml of a form created from the designer palette is determined by the value in this field. It needs to be a valid XML element name. The designer can now change the name of the form without impacting the element name. Form schema and the generated frevvo generated xml file show the element name. When the form name is updated, and 'Element Name' is kept the same, previous submissions can be initialized successfully. When 'Element Name' is updated, previous submissions cannot be initialized.
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This feature is useful for lengthy forms/steps where your users may not have all the information required to complete the form in a single session. When the user clicks the Save button, saves a frevvo saves a copy of the form with all the current values on the form server. Saved workflows can contain invalid data and can also contain required fields with no values yet entered.
After saving, the user can perform the form/step from their task list. The form will populate the fields with the saved values. Any missing and invalid values are again flagged, and the workflow cannot be continued/finished until corrections are made to those fields. You can save your partially filled in forms as many times as you want.
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Users who have access to the Submissions Repository will see forms/workflows in the SAVED status in the submissions table. Users with access to the Audit Trail can use it to see which user saved the form/workflow and when.
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Designers may find it helpful to set meaningful History Messages on each step of a workflow to help interpret the Audit Trail.
Save/Load Authentication
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This property is checked by default. When checked all submissions for this form will be stored in in frevvo' submission repository. If you uncheck the checkbox, the submission will still be logged in the submission repository and you will be able to view the metadata about the submission (time/date submitted, success/failure conditions, etc...) but NO form field data is saved.
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The submissions repository can store your form data in three ways: 1) as data values, 2) as an xml document, and 3) as a PDF snapshot. By default for efficiency, data is only stored as xml. If you plan to export your form data to an Excel spreadsheet or plan to view your form data in the submission repository detail view, you must configure your form to save the data field values. See the documentation for setting up Searchable Fields. Also see the documentation for viewing your data in submission repository. |
Save on Navigate
(Workflow Settings only)
Imagine you are entering data into a large screenflow and something happens that causes you to navigate away from the workflow... you just lost all your work! Checking the Save on Navigate property saves the task to your Task List. automatically frevvo automatically "bookmarks" your place in the workflow. You can go to your Task List to retrieve the task and be returned to the screen where you were when the browser was closed.
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- A user in Role1 starts the workflow on Step A: does frevvo does not save because it is the FIRST step (if the user abandons the workflow in the browser it is as if it never existed).
- The user clicks next: saves frevvo saves BEFORE step B renders.
- The user performs Step B and C, then clicks next: does frevvo does not save because the workflow will already be saved in the PENDING state due to the new role assignment on Step D.
- Role2 performs Step D and clicks continue: no need to save here since the workflow is already saved in the PENDING state due to the new role assignment on Step E.
- will frevvo will not save if the step is READONLY - this might be the case if the user navigates back to a previous step that was performed by a different user.
- will frevvo will not save when the workflow navigates from an HTTP/Anonymous Task step to the next one.
- will frevvo will not save when the workflow is completed, because it will already be saved in the SUBMITTED state.
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This property can only be checked if you also have the Save property checked. When checked, a PDF image of the file is also saved in Live Formsin frevvo' submission repository or to Google drive. See submissions repository documentation for details on viewing the PDFs. Notice all controls, including those disabled or in a signed section, are no longer grayed out in the PDF.
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In the submissions, the PDF for the Onboarding of new hire Eric Armani is named as shown.
The designer The frevvo designer can specify the content of the headers, footers and the size of margins for the PDF for a form/workflow on the Styles tab. Refer to this documentation for the details.
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The Fast Finish feature is very useful when you're filling out a lengthy screenflow. screenflows frevvo screenflows consist of multiple steps performed by the same person. The designer can select the Navigation Toolbar or add a Summary step as one of the steps to provide an easy way to move forward and backwards through the steps of a workflowa frevvo workflow.
Let's say a user needed to return to a previous workflow step to change entered data. The user clicks the step on the Navigation toolbar or the edit link in a Summary step and the workflow returns to the previous step so the user can make the change.
The Fast Finish feature provides a finish button, visible in use mode, in addition to the Submit and Save button (if 1063038362 is Save/Load is selected) for the forms in your workflow. The Finish button works the same way as the Continue button. The workflow will not advance to the next step or be submitted If any of the fields are invalid.
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The Fast Finish button on an iPhone or iPad is accessed via a dynamic action menu that is activated by the right-most button in the top button bar. The action menu drops down below the button and floats above the form. If Fast Finish is not selected for the workflow or on the current step, then the action button and menu are not present at all.
Captcha
(Form Settings only)
This feature helps to protect your forms against spamming by automatic submitters. It is only supported for Forms. Check the Captcha checkbox to select it.
uses frevvo uses Google-provided Invisible reCAPTCHA. When using and submitting a form configured with Captcha, the reCAPTCHA logo is displayed in the lower right corner. In most cases, no further action is required by the user
Some less trusted users may see one or more challenge screens when attempting to submit a reCAPTCHA protected form. The challenge screens are grids of images and users are asked to choose the images matching a certain criteria. These are standard reCAPTCHA challenge screens and frevvo has no control over what is presented and when.
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Decorated is checked by default when you create a new form/workflow. If you uncheck Decorated at the form/workflow level, newly added controls will have their control level decorator property unset, meaning no decorator. It will not remove the decorator from controls already in the form.
Force Auth
If this is checked and the tenant supports SSO (single sign on) such as This property is used only by On Premise customers using the LDAP Security Manager enabled tenantswith SSO. If this is checked, then the authentication the frevvo authentication mechanism will be in effect even when a user is already authenticated via SSO.
For example, if you leave force auth unchecked and your form is public in tenant, and you are already authenticated via SSO you will not have to login directly to to to frevvo to use the form. If instead you check force auth will auth frevvo will force you to login directly even though you are already authenticated via SSO.
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This property is currently ineffective for tenants with the default delegating security manager. However the delegating security manager may support SSO in the futureany other security manager.
Show in History
If this checkbox is unchecked, tasks for the form will not appear in Tasks history searches. If you want them to appear, make sure this box is checked. Changing this property affects all tasks for this form, including ones that were created prior to the action.
Accessible
Live Forms can frevvo can be used to build accessible forms/workflows that meet Section 508 and WCAG 2.0 accessibility standards. Check the Accessible property to turn on this feature. Refer to this documentation for the details.
Show Logo
This property is checked by default and causes the “Powered by frevvo” logo to appear on your form. Uncheck the checkbox to remove the logo from your form.
Access Control
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Please view the Access Control & Shared Items documentation for additional details. |
Use the Access Control tab to assign form permissions to users and roles in your tenant. The Access Control feature offers the designer frevvo designer increased flexibility when assigning access to forms/workflows and form/workflow submissions. Runtime access can be assigned to specific users and roles as long as they exist in your tenant. Also, the Access Control feature enables the designer to use templates to define user and role lists to dynamically control access.
Designer users can give permission to edit forms/workflows and monitor submissions to other user(s) by adding them to the Who can edit the form/workflow dropdown. Users with this permission also have the ability to run the Refresh Searchable Fields process for the forms/workflows they are editing. This process updates existing submissions if changes are made to Searchable FieldsSearchableFields.
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Tenant admins will continue to have full access to all capabilities and will not be subject to Access Control List (ACL) checks. |
- Clicking on the down arrow(s) show a list of users, roles and templatized fields from your form. Select the users/roles from the dropdown.
- Type the opening curly brace - {- followed by the control name to enter a field from your form as a template. Selecting an option enters the control name into the field with the closing curly brace.
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Messages
Message provide more information for users as they use a form or workflow. On forms, the single configurable message is Task Info, the description that gets displayed in the user's task list. Workflows also have a Pending Message field. Enter your customized text for each message in the appropriate field.
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When you save a partially filled form/workflow to continue it later, the saved form is accessed via your task list. This field controls the name that gets displayed in the task list. For more details, see the Tasks documentation. This field can use templatized strings for dynamic content, e.g. the Task Info can contain "Vacation Request for {FirstName} {LastName}" where FirstName and LastName are the names of fields in a form. Before putting the task on your task list, will frevvo will resolve the Task Info string using the actual values of the FirstName and LastName fields e.g. "Vacation Request for Tom Smith". will frevvo will truncate the Task Info data to 250 characters.
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This is the message that is displayed on the screen during a workflow when the next step must be performed by a different user/role and puts and frevvo puts it on that user's task list. For example, in an Vacation Request workflow, the first step may be filled in by an Employee but the second step (approval) must be signed by a Manager. When the Employee clicks Continue, will frevvo will put the task on the Manager's task list and display this message on the Employee's screen. This message can use templatized strings for dynamic content, e.g. the message can be set to "Thank You {FirstName} {LastName}. Your request has been submitted to your manager for approval." where FirstName and LastName are the names of fields in a form from a prior step in the workflow. Before putting the task on a user's task list, will frevvo will resolve the pending message using the actual values of the FirstName and LastName fields e.g. "Thank You Tom Smith. Your request has been submitted to your manager for approval.".
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Use the Searchable Fields tab to set up fields from your form to use as task and submission search criteria. They also define which form data you will see in your submissions table, the order of the columns in the submissions table, and which data gets exported in the submissions CSV download. Follow the instructions below to setup the Searchable Fields for your form. Click the Submit button to save the changes.
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Setup Searchable Fields
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Saved Fields tab This Saved Fields tab displays only when the Legacy Submissions view is configured as it is in the cloudfrevvo cloud. The only reason to configure Saved Fields for a form/workflow is if you want to use the Export to Excel which is only available in the Legacy Submissions view. Remember, Saved Fields are stored in the database when the form/workflow is completed. This can significantly reduce performance, especially for large forms and require additional storage in the repository.
In-house customers can choose to hide the Legacy Submissions view with a configuration parameter. If the Legacy submission view is not visible, the Saved Fields tab is not displayed in the Form/Workflow Designers and the Export to Excel feature is not available. |
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Use the Geo Location tab to set up your form to pull in a Google map and/or collect location information.
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New infrevvo in-house installations must obtain an API key in order to use this feature. Follow the steps listed here to obtain the key. |
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You can capture the location where your form was filled in by turning on on frevvo's Geo location feature. A forms knows it's current location and will submit that information when the form is completed. uses the frevvo uses the HTML5 GeoLocation api. The geo api is well supported on tablet, phone and recent laptop/desktop browser versions. This feature works on a desktop or any GPS capable mobile device.
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You can also collect additional information associated with your location. For example, a section of a Police Incident Report, shown in the image, captures the location where the form was filled in plus the address information associated with it. The last position update will be in the submission metadata of your form or workflow but it is NOT automatically added to the XML document . You must create controls (perhaps hidden) and rules to add the location information to the form XML document. The Position Address section of the Police Incident Report has controls and rules to show longitude, latitude, accuracy and/or errors plus the address information.
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