Email Integration

Form submissions can be emailed to a recipient when the user clicks the submit button. To configure the form to send an email upon submission, open the form designer and click the what happens to my data icon. This will launch the wizard selector. Choose the Email Data to Specified Address wizard.

Each time the form is submitted, will send an email message with the form submission data, optionally an attachment snapshot of the form image, and optionally the data in XML format in an attachment named "form".

You can enter multiple comma or semicolon separated addresses in the To, Cc, Bcc fields and a single Reply To address. The email address may either be a static address such as info@frevvo.com or a dynamic address by using template syntax such as {person}@frevvo.com if you want the name dynamic and the domain static or {emailAddress} to make the full email address dynamic.

The "To:" email address is required. All other properties are optional. The tenant admin can configure the from email address on the tenant admin's Edit Tenant page. If you want an email to show a different From:address than what is configured on the Edit Tenant page, enter that address in the From: field. You can enter a static address or use templates to make the the address dynamic. The From address replaces the default no-reply@…, an address configured on the Edit Tenant screen or any settings in web.xml or frevvo.xml config files for In-house customers.

We suggest you uncheck "Send Data" if you don't need the xml attachment. Also leave the "Send Snapshot" dropdown blank if you do not need the form image attachment. Both options have small performance and memory overheads. So don't select them if you're not going to use these attachments.

Here is an example using the dynamic template {emailAddress}. You must name one of your form controls emailAddress.

Step 1:First name one of your controls. You do this by entering a string into the control's Name property as shown below.

Step 2: Next, open the Doc Action Email Wizard. Replace jSmith@gmail.com with the template: {emailAddress}

Also you can specify an email address containing a template and static text such as: {customer}@frevvo.com. In this case the value in the form field named "customer" would replace {customer}. If the user enters "Joe" into the customer form field the submission would be emailed to Joe@frevvo.com.

The form image snapshot attachment can be Pdf, Png, Jpeg or Tiff. In-house customers must install the Tiff generator in order to see the Tiff option.

Step 3: The email wizard lets you set your own email subject and message. The message body can contain html and css giving you the ability to generate very nicely formatted emails. Form data values can be added to the message subject and body using control template names. Two dropdowns in the wizard make it easy to add control templates. Or for customers preferring the Pdf attachment, the email message body can contain a very simple text message, which is the default.

Here is a sample of formatted message body. Note the use of html.

Dear {FirstName} {LastName} 
<p> Your loan request in the amount of <b>{LoanAmount}</b> has been received. 
</p> 
Sincerly,<br/> 
<i>The Mortgage Team</i>

Here is the resulting email message:

Note that html "pre" tags are needed around the message body if you use from textarea controls in your message body. By default any newlines in the textarea are removed by html. This is a feature of html that can be turned off using the html "pre" tag.

You can find information about PDF Styling and support for international characters in submission PDFs here.