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Searchable Fields are controls in your form/workflow used as search criteria for submissions and tasks. It is up to the form/workflow designer to designate which controls should be set up as Searchable fields. Forms/workflows can be a work in progess - requirements change over time. What happens if you need to add or delete Searchable fields and you want your previous submissions to reflect your changes? includes a web app (insight.war) that contains a batch process to extract all the latest submissions from and create Insight Server documents for them. Indexed submission data is stored in <frevvo-home>\data\solr directory and is needed for the Reports feature and Submission and Task searches. This web app is embedded in the <frevvo-home>\tomcat\webapps\frevvo.war file in the tomcat bundle.
Searchable fields can be refreshed for:
- All forms/workflows in all tenants or a specific tenant - must be initiated by the frevvo Cloud or customer in-house superuser administrator. Cloud customers must contact frevvo to request a refresh of Searchable fields for your entire tenant. frevvo will run the Refresh process during a time when your users are NOT using .
- An individual form or workflow - can be initiated by Designers (owners), Tenant Admins or any designer user given permission to edit forms/workflows for a Cloud or in-house installation. If refreshing production forms or workflows, run the job during a time period when the forms or workflows are not being used.
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When the Refresh process runs, tables that store the state of the job are created in the frevvo database. By default, if a job were to fail or be stopped, starting the job again would restart the failed/stopped job from where it failed/stopped.
To restart a Stopped/Failed batch job, simply start the batch job again with same tenant and it will resume the last stopped job.
To prevent the last stopped job from restarting, change the status to Abandoned.
Abandoning the Insight Data Batch Process
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- Login as the superuser admin.
- Click Manage Tenants.
- Select the tenant containing the designer account for the form/workflow you want to update by clicking on the
icon. - Click Manage Users.
- Login to the Home page of the designer user account that contains the form/workflow you want to update by clicking on the icon.
- Navigate to the Application Project Home page where the form/workflow is located.
- Navigate to the Forms and Workflows Home Page. Click the icon to run the Refresh Searchable Fields process for the form/workflow you want to update.
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- Login as the tenant admin.
- Click Manage Users.
- Login to the Home page of the designer user account that contains the form/workflow you want to update by clicking on the icon.
- Navigate to the Application Project Home page where the form/workflow is located.
- Navigate to the Forms and Workflows Home Page. Click the icon to run the Refresh Searchable Fields process for form/workflow you want to update.
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