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User Authentication

This documentation is for Live Forms 9.1. v9.1 is a Cloud Only release. Not for you? Earlier documentation is available too.

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User Authentication

Dec 03, 2019

Creating Roles

With 

 built-in security manager, a tenant admin can create and manage roles directly in a tenant; roles are commonly used in workflows and for digital signatures. See the Manage Roles topic for instructions on creating and managing roles.

With the LDAP Security Manager or Delegating Security Manager, groups are the equivalent of the roles created in tenants that use the built-in security manager. Please refer to the documentation for those security managers for information about creating users and groups (roles).

Creating Users

With 

' built-in security manager, a tenant admin can create and manage users directly in a 
' tenant. See the Manage Users topic for instructions on creating and managing users.

With the LDAP Security Manager or Delegating Security Manager, users and groups (which are equivalent to

 roles) are defined outside of
.

Using Roles & Users

If you use LDAP Security Manager, please refer to your LDAP documentation, the Working with LDAP page, and FAQ - Live Forms and LDAP  for information about using roles and users.

Security Manager Configuration

 has a built-in security manager that allows you to create users and roles directly in your 
 tenant. Refer to this documentation for more information.

Passwords

 uses a more secure salted hash strategy for storing hashed user passwords. Salting a hash of passwords makes the password storage better protected from dictionary and brute force attacks.

 uses a random salt value for each user's password and the salt changes whenever the password changes. In order for proper operation, older unsalted (i.e. bland) passwords are still supported. Passwords for new users and password changes for existing users will result in the creation of salted password hashes. The old passwords in the database (users table) are 28 characters in the hashed form. 

Salted passwords are used in both the in-house and hosted versions of 

.  Here are some features where a salted password is used:  

  • creating a new user

  • creating a tenant 

  • copying a tenant  - (admin gets new style password)

  • changing a user's password 

  • user changing their own password

  • password reset

New passwords are salted SHA-256 hashes. The SHA-2 family of algorithms for password hashing is more secure in the area of vulnerabilities. The total salt + hash size of these new format hashed passwords is 76 chars.  

Access Control for Users/Roles

Access control allows more flexibility when the designer is assigning access to execute forms and workflows, view/edit form/workflow submissions and view the audit trail of an active workflow.  Access can be granted to 

users and/or roles in these three areas. Refer to this Access Control and Shared Items for the details.